Announcement No. 3 - Saint Joseph’s College Old Boys’ Association (“SJCOBA”) 2019 Alumni Manager Ele
Questions and Answers on issues relating to the Alumni Manager
1. Background of the Incorporated Management Committee ("IMC")
On 31 August 2013, the Incorporated Management Committee (“IMC”) of Saint Joseph’s College (“the School”) was established under the Education Ordinance, Cap 279 (“the Ordinance”) for the management of the School.
By its Constitution ("IMC Constitution"), the IMC of the School is composed of 12 managers to discharge the functions and powers provided in the Ordinance.
SJCOBA as the only recognized old boys’ association of the School, and being long established with a history going back to 1913, has been entrusted by the School for the election of a nominee to be registered as Alumni Manager.
2. How do we select the Alumni Manager?
There is just ONE Alumni Manager as provided in the IMC Constitution. The Alumni Manager will therefore be elected from amongst old boys of the School to be nominated for registration as one of the Managers.
The old boy in this position is expected to know the challenges the School has to face and to help discharge the functions and powers of the IMC as provided in the Ordinance.
3. Terms of Office of the Alumni Manager
2 years with entitlement to re-election to serve a maximum of only 2 consecutive terms.
4. Duties and Responsibilities of the Alumni Manager
Alumni Manager is expected to carry out the objects of the IMC, which are to promote education in and to manage the School and to formulate education policies of the School in accordance with the Tradition and Philosophy of Lasallian Education; and the Vision and Mission of the School, so as to ensure that a human and Christian education is imparted to the young, especially to the poor and needy, within the Catholic and Lasallian spirit, and in line with the ethos of the Institute of the Brothers of the Christian Schools (De La Salle Brothers).
The Tradition and Philosophy of Lasallian Education and the Vision and Mission of the School are specified in the IMC Constitution and available on request from email@example.com.
5. Who is entitled to vote or be a candidate?
All alumni or old boys of the School whose names are on the Final Register of Voters (“FRV”) are eligible to nominate or to be nominated as a Candidate at the Election.
6. Definition of “Alumnus” and "Old Boy"
“Alumnus” or “Old boy” shall mean any ex-pupil of Saint Joseph’s College who has studied in the said College, and/or its primary school section at the said College at 7 Kennedy Road, Hong Kong, for at least one Scholastic Year.
7. How to register as a voter?
Old Boys who are NOT SJCOBA members, and only wish to register as Voters may download the VOTER REGISTRATION FORM, which will be uploaded to the OBA website during the Voter Registration period or obtain a copy of the same by email (firstname.lastname@example.org) from the SJCOBA Alumni Manager Election Sub-committee (“ESC”). The form must be returned to the ESC on /before the Cut-off date either by e-mail or mail to SJC for the attention of the ESC:
NB : New SJCOBA Membership Applications will be suspended from commencement of the Voter Registration Period (4 March 2019) until after the Cut-Off Date (3 April 2019).
Names on the Final Register for the immediate past Alumni Manager Election in 2017 will be automatically included into the new Provisional Register (PRV) and Final Register (FRV) for this election. Old boys whose names are not on this past Final Register (attached for checking) but want to vote or be nominated as candidate should register as voter by downloading and completing the VOTER REGISTRATION FORM, during the period of 4 March to 3 April 2019 or obtain a copy of the same by e-mail (email@example.com) from the ESC. The form must be returned to the ESC on /before 3 April 2019 either by e-mail (firstname.lastname@example.org) or mail to SJC for the attention of the ESC.
On Election day, all old boys intending to vote will be required to produce the relevant ORIGINAL identity document corresponding to the information they supplied for voter registration.
The responsibility on the correctness of the information supplied and the production of the relevant identity document on Election day rests on individual Old boy. Intending voters should check their names against the Provisional Register of Voters which will be published on OBA website on 18 April 2019 and any clarification of their voting status should be communicated to Hui Ka Ho (email@example.com) Convenor of Alumni Manager Election Sub-committee, during the rectification period from 18 April to 1 May 2019. THERE IS NO DISCRETION TO ALLOW UNREGISTERED OLD BOYS TO VOTE ON ELECTION DAY.
OLD BOYS WILL NOT BE ENTITLED TO VOTE IF THEY FAIL TO PRODUCE ON ELECTION DAY THE ORIGINAL HKID, PASSPORT OR OTHER IDENTITY DOCUMENT MATCHING THE DETAILS ON THE REGISTRATION RECORD.
8. Provisional and Final Registers of Voters
Old boys successfully registered as a Voter will be listed in the PRV which will be published on OBA website on 18 April 2019. The publication of FRV will be published on 2 May 2019.
9. Failure to furnish sufficient information for verification for Voter registration
The Election Sub-committee ("ESC") may at any time at its discretion seek verification of identity and other relevant information for the purpose of registration of Voter. The ESC may refuse to register the Old Boys/ SJCOBA Members who fail to comply with reasonable requests for such verification as a Voter or remove that person from the Register of Voters, whether Provisional or Final.
10. Nomination of Candidate
A. A Candidate must be nominated by a Proposer and seconded by a Seconder. The names of both the Proposer and the Seconder must on the FRV. Each Old boy, in his capacity either as Proposer or Seconder, can nominate a maximum of 2 Candidates. For the purpose of the Bye-laws and the relevant Election Guidelines, ‘Candidate’ includes a person who has publicly declared an intention to stand for an Election, or such an intention could be inferred, at any time before the close of nominations for the Election, whether or not he has submitted a Nomination Form.
B. An Old boy should not be nominated if he is a serving teacher of the School (because teachers can join the IMC in the capacity of teacher manager), or he does not meet the registration requirements of managers set out in section 30 of the Ordinance.
C. An intended Candidate shall complete and submit the Nomination Form as prescribed together with such declaration(s) and personal information as may be required by the ESC before 16 May 2019. Without limiting the generality of the above, a Candidate shall submit with his Nomination Form his written confirmation that his nomination to the IMC for registration as an alumni manager of the IMC of the School does not infringe s40AL(5) [serving the IMC in more than one capacity], s40AP(6) [not a teacher of the School] and he meets all the registration requirements of an alumni manager in that none of the grounds of refusal under s30 of the Ordinance applies to him or would apply to him for the full term of office as such alumni manager if so elected and registered.
D. Nomination submitted after the specified date or without any of the required documents or information specified hereinabove will be invalid for the purpose of the Election.
E. If an Election is a contested one, the Candidate List and further information for the Election be published before the Election day.
11. Alumni Manager Candidate
All old boys wishing to contest as a candidate for the Alumni Manager position shall complete the NOMINATION FORM, as prescribed together with such declaration(s) and personal information as may be required and submit it to the Election Sub-committee during the 14-day nomination period from 3 May 2019 to 16 May 2019. Without limiting the generality of the above, a Candidate shall submit with his Nomination Form his written confirmation that his nomination to the IMC for registration as an alumni manager of the IMC of the School does not infringe s40AL(5) [serving the IMC in more than one capacity], s40AP(6) [not a teacher of the School] and he meets all the registration requirements of an alumni manager in that none of the grounds of refusal under s30 of the Ordinance applies to him or would apply to him for the full term of office as such alumni manager if so elected and registered.
A Candidate must be nominated by a Proposer and seconded by a Seconder. Both the Proposer and the Seconder must be on the FRV. Each Old boy, in his capacity either as Proposer or Seconder, can nominate a maximum of 2 Candidates.
Should you have any questions about the registration logistics, please feel free to contact us at firstname.lastname@example.org.
SJCOBA Alumni Manager Election Sub-committee
25 February 2019